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NORTHERN BURLINGTON SOCCER CLUB CONSTITUTION

Article I: Name and Purpose 

NORTHERN BURLINGTON SOCCER CLUB CONSTITUTION

Article I: Name and Purpose

Section 1: Name
This organization shall be known as the Northern Burlington Soccer Club, hereafter called the “Club.”

Section 2: Purpose
The Club shall provide a safe and positive environment for players of all ages and abilities to learn and enjoy the game of soccer.

Article II: Membership

Section 1: Eligibility
Any person who shares the values and purpose of the Club and has paid the required membership fee shall be eligible to become a member of the Club.

Section 2: Membership Fee
The Club shall set an annual membership fee for all members, which shall be paid in full at registration.

Section 3: Voting Rights
Each paying member shall have one vote on all matters brought before the Club, including the election of officers and amendments to the Club’s constitution.

Article III: Officers

Section 1: Officers
The Club shall have the following officers: President, Vice President, Treasurer, Registrar, Secretary, Boys League Representative, Girls League Representative, and Director of Fields.

Section 2: Duties of Officers

Club President

Section 1: Position
The Club President shall be the highest-ranking officer of the Club. The President shall preside over all meetings of the Club and have the final say in all matters concerning the Club.

Section 2: Duties
The Club President shall be responsible for the overall management and administration of the Club, including but not limited to:

  • Setting the strategic direction and priorities for the Club in consultation with the other officers and members.
  • Overseeing the implementation of Club policies and programs.
  • Representing the Club in all external matters, including relationships with other clubs, organizations, and governing bodies.
  • Ensuring that the Club operates in compliance with all relevant laws and regulations.
  • Presiding over all meetings of the Club and making final decisions on all matters concerning the Club.
  • The Club President shall have the authority to appoint all officers and committee members of the Club, subject to the approval of the Club’s officers and/or paying members as required by these bylaws.

Appointment Process
The Club President shall provide notice to the Club’s officers and/or paying members of any vacancies in appointed positions and the proposed appointment(s) to fill those vacancies. The Club’s officers and/or paying members shall have the opportunity to provide feedback and ask questions regarding the proposed appointment(s) before taking any action to approve or reject the appointment(s).

Term of Appointed Positions
All appointed officers and committee members shall serve for one year or until their successors are appointed, as specified in these bylaws.

Renewal of Appointments
Appointed officers and committee members may be reappointed to their positions for additional terms, provided that they continue to fulfill their duties and responsibilities satisfactorily and are approved for reappointment in accordance with the appointment process described in this Article.

Section 3: Term of Office
The Club President shall serve for a term of two years or until their successor is elected.

Section 4: Election
The Club President shall be elected by a majority vote of the paying members of the Club at the annual meeting.

Section 5: Removal
The Club President may be removed from their position by a two-thirds vote of the Club’s officers or by a two-thirds vote of the Club’s paying members, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 6: Succession
In the event that the Club President is unable to perform their duties for any reason, the Vice President shall assume their duties until a new President is elected by the Club.

Vice President

Section 1: Position
The Vice President shall be an elected officer of the Club.

Section 2: Duties
The Vice President shall be responsible for assisting the Club President in the performance of their duties, including but not limited to:

  • Acting as President in the absence of the President.
  • Overseeing and coordinating the work of any committees established by the Club.
  • Assisting the President in the development and implementation of Club policies and procedures.
  • Assisting the President in the preparation of the Club’s annual budget and financial statements.
  • Representing the Club at meetings and events as requested by the President.

Section 3: Reporting
The Vice President shall report to the Club President and provide regular updates on the status of their duties and any related matters.

Section 4: Term of Office
The Vice President shall serve for a term of two years or until their successor is elected.

Section 5: Election
The Vice President shall be elected by a majority vote of the paying members of the Club at the annual general meeting or any special meeting called for that purpose.

Section 6: Removal
The Vice President may be removed from their position by a two-thirds vote of the Club’s officers or by a two-thirds vote of the paying members, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 7: Succession
In the event that the Vice President is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Vice President is elected by the Club.

Club Registrar

Section 1: Position
The Club Registrar shall serve for a term of two years or until their successor is elected.

Section 2: Duties
The Club Registrar shall be responsible for maintaining accurate records of all Club members, including their contact information, membership status, and any other relevant information. The Registrar shall also be responsible for collecting and processing membership fees, issuing membership cards, and maintaining an up-to-date membership list.

Section 3: Reporting
The Club Registrar shall report to the Club President and provide regular updates on the status of the Club’s membership and any related matters.

Section 4: Term of Office
The Club Registrar shall serve for a term of two years or until their successor is elected.

Section 5: Election
The Club Registrar shall be elected by a majority vote of the paying members of the Club at the annual general meeting or any special meeting called for that purpose.

Section 6: Removal
The Club Registrar may be removed from their position by a two-thirds vote of the Club’s officers or by a two-thirds vote of the paying members, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 7: Succession
In the event that the Club Registrar is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Registrar is elected by the Club.

Club Treasurer

Section 1: Position
The Club Treasurer shall serve for a term of two years or until their successor is elected.

Section 2: Duties
The Club Treasurer shall be responsible for the financial affairs of the Club, including but not limited to:

  • Collecting and recording all membership fees and other sources of revenue.
  • Keeping accurate financial records and preparing regular financial reports for the Club officers and members.
  • Disbursing Club funds in accordance with approved budgets and policies.
  • Ensuring that all financial transactions are conducted in compliance with applicable laws and regulations.
  • Preparing and filing all required financial reports and tax returns.

Section 3: Reporting
The Club Treasurer shall report to the Club President and provide regular updates on the Club’s financial status and any related matters.

Section 4: Term of Office
The Club Treasurer shall serve for a term of two years or until their successor is elected.

Section 5: Election
The Club Treasurer shall be elected by a majority vote of the paying members of the Club at the annual general meeting or any special meeting called for that purpose.

Section 6: Removal
The Club Treasurer may be removed from their position by a two-thirds vote of the Club’s officers or by a two-thirds vote of the paying members, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 7: Succession
In the event that the Club Treasurer is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Treasurer is elected by the Club.

Club Secretary

Section 1: Position
The Club Secretary shall serve for a term of two years or until their successor is elected.

Section 2: Duties
The Club Secretary shall be responsible for maintaining accurate records of all Club meetings and activities, including but not limited to:

  • Recording the minutes of all Club meetings and distributing them to the Club officers and members.
  • Maintaining an up-to-date Club calendar of events and activities.
  • Corresponding with other clubs, organizations, and governing bodies as directed by the Club President.
  • Maintaining an up-to-date Club membership list in coordination with the Club Registrar.

Section 3: Reporting
The Club Secretary shall report to the Club President and provide regular updates on the Club’s activities and any related matters.

Section 4: Term of Office
The Club Secretary shall serve for a term of two years or until their successor is elected.

Section 5: Election
The Club Secretary shall be elected by a majority vote of the paying members of the Club at the annual general meeting or any special meeting called for that purpose.

Section 6: Removal
The Club Secretary may be removed from their position by a two-thirds vote of the Club’s officers or by a two-thirds vote of the paying members, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 7: Succession
In the event that the Club Secretary is unable to perform their duties for

Appointed Positions: 

Director of Coaching

Section 1: Position
The Director of Coaching shall be an appointed officer of the Club.

Section 2: Duties
The Director of Coaching shall be responsible for overseeing the Club’s coaching program, including but not limited to:

  • Recruiting and supervising all coaches and assistant coaches for the Club’s teams.
  • Developing and implementing a comprehensive coaching program for the Club’s players, focusing on age-appropriate skill development, sportsmanship, and teamwork.
  • Providing ongoing training and support to coaches to ensure that they have the necessary knowledge and skills to coach effectively.
  • Establishing and enforcing policies and procedures for the coaching program, including a code of conduct for coaches and players.
  • Coordinating with the Club President, other officers, and league officials to ensure that the coaching program is aligned with the Club’s overall goals and objectives.

Section 3: Reporting
The Director of Coaching shall report to the Club President and provide regular updates on the status of the Club’s coaching program and any related matters.

Section 4: Term of Office
The Director of Coaching shall serve for a term of one year or until their successor is appointed by the President.

Section 5: Removal
The Director of Coaching may be removed from their position by the President, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 6: Succession
In the event that the Director of Coaching is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Director of Coaching is appointed by the President.

Director of Player Development

Section 1: Position
The Director of Player Development shall be an appointed officer of the Club.

Section 2: Duties
The Director of Player Development shall be responsible for overseeing the development of all players in the Club, including but not limited to:

  • Developing and implementing a comprehensive player development program, focusing on age-appropriate skill development, sportsmanship, and teamwork.
  • Providing ongoing training and support to coaches and players to ensure that they have the necessary knowledge and skills to develop effectively.
  • Establishing and enforcing policies and procedures for the player development program, including a code of conduct for players and coaches.
  • Coordinating with the Club President, other officers, and league officials to ensure that the player development program is aligned with the Club’s overall goals and objectives.
  • Monitoring the progress of individual players and teams and making adjustments to the player development program as needed.

Section 3: Reporting
The Director of Player Development shall report to the Club President and provide regular updates on the status of the Club’s player development program and any related matters.

Section 4: Term of Office
The Director of Player Development shall serve for a term of one year or until their successor is appointed by the President.

Section 5: Removal
The Director of Player Development may be removed from their position by the President, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 6: Succession
In the event that the Director of Player Development is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Director of Player Development is appointed by the President.

Webmaster

Section 1: Position
The Webmaster shall be an appointed officer of the Club.

Section 2: Duties
The Webmaster shall be responsible for maintaining and updating the Club’s website and social media accounts, including but not limited to:

  • Ensuring that the website and social media accounts are regularly updated with accurate and timely information about the Club’s activities, events, and news.
  • Coordinating with other Club officers to ensure that all necessary information is provided in a timely manner.
  • Monitoring the website and social media accounts for comments and feedback, and responding to inquiries and concerns as needed.
  • Ensuring that the website and social media accounts comply with all applicable laws and regulations, including those related to privacy and security.
  • Developing and implementing policies and procedures for the efficient and effective management of the Club’s online presence.

Section 3: Reporting
The Webmaster shall report to the Club President and provide regular updates on the status of the Club’s website and social media accounts and any related matters.

Section 4: Term of Office
The Webmaster shall serve for a term of one year or until their successor is appointed by the President.

Section 5: Removal
The Webmaster may be removed from their position by the President, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 6: Succession
In the event that the Webmaster is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Webmaster is appointed by the President.

Recreation Coordinator

Section 1: Position
The Recreation Coordinator shall be an appointed officer of the Club and shall serve as the chair of the Recreation Committee. This position does not have voting rights within the Club.

Section 2: Duties
The Recreation Coordinator shall be responsible for overseeing the Club’s recreational soccer programs, including but not limited to:

  • Collecting data from townships regarding team registrations in their programs.
  • Creating schedules for the recreational league.
  • Guiding and supporting the recreation league.
  • Sending monthly bills to the townships for referee fees.
  • Attending monthly meetings with the Recreation Committee, which consists of two members from each township.
  • Coordinating with the Director of Fields to ensure that fields are properly allocated and prepared for recreational use.
  • Guiding the Recreation Committee in any changes to the rules of competition.

Section 3: Reporting
The Recreation Coordinator shall report to the Club President and provide regular updates on the status of the recreational programs and any related matters.

Section 4: Term of Office
The Recreation Coordinator shall serve for a term of one year or until their successor is appointed by the President.

Section 5: Removal
The Recreation Coordinator may be removed from their position by the President, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 6: Succession
In the event that the Recreation Coordinator is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Recreation Coordinator is appointed by the President.

Recreation Referee Assignor

Section 1: Position
The Recreation Referee Assignor shall be an appointed officer of the Club. This position does not have voting rights within the Club.

Section 2: Duties
The Recreation Referee Assignor shall be responsible for assigning referees to all recreational soccer games and events, including but not limited to:

  • Recruiting and training referees for recreational matches.
  • Assigning referees to games and ensuring coverage for all scheduled matches.
  • Ensuring that referees are knowledgeable about the rules and conduct of the games.
  • Monitoring referee performance and providing feedback and support as necessary.
  • Coordinating with the Recreation Coordinator to ensure that all games are adequately staffed with referees.
  • Addressing any issues or conflicts that arise involving referees, coaches, or players during recreational games.
  • Earning $8 per game ($4 from each team) for assigning referees.
  • Sending monthly bills to the townships for referee fees.

Section 3: Reporting
The Recreation Referee Assignor shall report to the Club President and provide regular updates on the status of referee assignments and any related matters.

Section 4: Term of Office
The Recreation Referee Assignor shall serve for a term of one year or until their successor is appointed by the President.

Section 5: Removal
The Recreation Referee Assignor may be removed from their position by the President, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Section 6: Succession
In the event that the Recreation Referee Assignor is unable to perform their duties for any reason, the Club President shall appoint a temporary replacement until a new Recreation Referee Assignor is appointed by the President.

 

General Provisions for Appointed Officers

Section 1: Term of Office
All appointed officers of the Club, including but not limited to the Director of Coaching, Director of Player Development, and the Webmaster, shall serve for one year or until their successors are appointed by the President.

Section 2: Renewal of Appointments
Appointed officers may be reappointed to their positions for additional terms, provided that they continue to fulfill their duties and responsibilities satisfactorily.

Section 3: Vacancies
In the event of a vacancy in an appointed position, the Club President shall appoint a temporary replacement until a new officer is appointed by the President.

Section 4: Removal
Appointed officers may be removed from their positions by the President, for reasons of neglect of duties, misconduct, or any other justifiable cause.

Article IV: Elections 

Section 1: Election of Officers 

Officers shall be elected by a majority vote of the paying members of the Club at the annual meeting in June of each year in this order June 2023 President, Field Director, Boys League Rep, and Registrar The following 4 Positions would run on alternate years: 2024 Vice President, Treasurer, Secretary, and Girls League Rep 

Section 2: Term of Office 

Officers shall serve for two years or until their successors are elected. 

Appointed Positions shall serve for one year or until their successors are appointed. 

Article V: Meetings 

Section 1: Regular Meetings 

The Club shall hold regular meetings at least once a month unless otherwise agreed upon by the members. 

Section 2: Annual Meeting 

The Club shall hold an annual meeting, at which time officers shall be elected and any other business of the Club shall be conducted. 

Section 3: Special Meetings 

Special meetings may be called by the President or by a majority vote of the paying members of the Club.

Section 4: Notice of Meetings 

Notice of all meetings shall be given to members at least two weeks in advance, except in the case of a special meeting, in which case notice shall be given at least one week in advance. 

Article VI: Committees

Section 1: Formation of Committees
The President, with the approval of the Club’s officers and/or paying members, shall have the authority to form standing or special (ad hoc) committees as necessary to support the operations and objectives of the Club.

Section 2: Types of Committees

  • Standing Committees: Permanent committees with ongoing functions and responsibilities as defined in the bylaws or by the President.
  • Special (Ad Hoc) Committees: Temporary committees established for a specific purpose or task, which dissolve upon completion of the task.

Section 3: Appointment of Committee Members
The President shall appoint the chairperson and members of each committee, subject to the approval of the Club’s officers and/or paying members as required by these bylaws.

Section 4: Committee Duties and Responsibilities
The duties and responsibilities of each committee shall be defined by the President at the time of formation. These may include, but are not limited to:

  • Specific tasks or objectives to be accomplished.
  • Reporting requirements and deadlines.
  • Any limitations on the committee’s authority.

Section 5: Reporting
Committees shall report their activities and progress to the Club President and the officers regularly, as defined by the President at the time of the committee’s formation.

Section 6: Dissolution
Special (ad hoc) committees shall be dissolved upon completion of their assigned tasks. Standing committees shall continue to function until they are dissolved by a majority vote of the Club’s officers and/or paying members.

Sample Motion to Form a Committee

  1. President’s Proposal: The President proposes the formation of a committee.
    • “I move to create a [standing/special] committee to [state the purpose/task of the committee].”
  2. Discussion and Approval: The motion is discussed by the members.
    • Members can discuss the purpose, necessity, and specifics of the committee.
  3. Vote: A vote is taken to approve the formation of the committee.
    • “All those in favor of forming the [name] committee, please say ‘Aye’. All those opposed, say ‘No’.”
  4. Appointment of Members: If the motion is approved, the President appoints the chairperson and members of the committee.
    • “I appoint [name] as the chairperson and [names of members] as members of the [name] committee.”

 

Article VII: Amendments 

Section 1: Amendments 

This constitution may be amended by a two-thirds vote of the paying members of the Club, provided that notice of the proposed amendment(s) has been given to members at least two weeks in advance. 

Article VIII: Rules of Order 

Section 1: Adoption


The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.

Section 2: Amendments

Any proposed amendments to Robert’s Rules of Order may be made by the Club’s officers or paying members in accordance with the procedures for amending these bylaws.

Section 3: Applicability


Robert’s Rules of Order shall apply to all meetings of the Club’s officers and paying members, except where these bylaws provide otherwise.

Section 4: Special Rules of Order


The Club may adopt special rules of order that supplement or modify Robert’s Rules of Order. These special rules of order shall be adopted or amended following the same procedure as for amending these bylaws.

 

ARTICLE IX: 

ORDER OF BUSINESS

The Order of Business at all Meetings shall be as follows: 

1) Roll Call 

2) Minutes of Previous Meetings 

3) Financial Reports From Treasure 

4) Report of the Club Registrar 

5) Report of the Secretary 

6) Reports of the Boys Representative 

7) Reports of the Girls Representative 

7) Reports of Other Officers 

8) Reports of Committees 

9) Unfinished Business 

10) New Business 

11) Miscellaneous Items 

12) Good and Welfare 

Article X: Dissolution 

Section 1: Dissolution 

The Club may be dissolved by a two-thirds vote of the paying members of the Club. In the event of dissolution, any remaining assets shall be distributed to a charitable organization chosen by the paying members of the Club.

Section 2: Disbursement of Assets 

No part of the Club’s assets shall be distributed to any member or officer of the Club.